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Randstad, Los Angeles, CA
permanent $ 70.00 - $ 90.00 per year
The Executive Personal Assistant is an polished professional for a fast paced and demanding environment while managing all aspects of a company and the personal tasks of a Principal within a dynamic organization. Best candidates are presentable, stylish, highly professional, excellent communicator, computer savvy, organized, detail oriented, able to manage multiple schedules/calendars, flexible requires a clear and strong communicator. Ensures that only what really needs the owners attention gets past you and nothing else, screening telephone calls, reviewing incoming mail and emails, responding promptly to correspondence where required, maintaining calendars, scheduling appointments and meetings, preparing meeting materials. This position will be highly visible and the schedule is flexible, including weekends and some overnight travel. The duties include but are not limited to: - Keep the Principal updated about the recent updates like emails, letters and information of similar nature. - Expected to be mannerly and courteous in all situations o Arranging conference calls and meetings o Making travel arrangements (domestic and international) o Creating and respond to internal and external correspondences o Analyzing memos and reports o Creating presentations and creating statistical reports o Organizing and maintaining files o Answering phones o Purchasing supplies and operating office equipment - On-call responsibilities - Train and supervise other staff members. - Personal tasks (gift purchasing, filling prescriptions, running errands, getting coffee/juices) - Adaptable, devoted, passionate, enthusiastic under all circumstances, detail oriented and punctual - MS Office Suite, Word Processing, Database Software, Desktop Publishing, Presentation Software - Excellent Written and Verbal Communication Skills, Interpersonal Skills, Customer Service Skills - Calendar Management and Time Management Working hours: 24/7/365 Required Skills and Qualifications - Strong business sense and the ability to think on the go - Flexible and available for overnight travel - Capable of working independently or with a team, exercise good judgment and take initiative Ability to keep up in fast paced environment tackling solo and small group projects. - Proven ability to maintain confidential information. 24/7, non-traditional hours, work well with others. High level of discretion - Proven ability to maintain confidential information. - Calm, assertive, collaborative, driven, reliable and loyal. - Must have reliable transportation and clean driving record. Must be able to pass complete background check. Training and Education Requirements: Personal assistants may not need education beyond a high school diploma. High school graduates with some experience in an executive support role may already have the skills needed to become a personal assistant, but completing a certification program in a related field may increase their chances of employment. - High School Diploma or equivalent is required, Associates degree preferred - 5-7 years of experience working in a similar role,food & beverage experience preferred Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law. [show more]
- April 18, 2014
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